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We hereby wish to inform you that the European Regulation 679/2016, concerning the protection of individuals with regard to the processing of personal data, provides for the protection of individuals with regard to the processing of personal data.

Phorma Mentis processes personal data of people belonging to customer organizations (actual and potential), suppliers, external employees and collaborators, personnel belonging to third party organizations, also affiliated or associated companies.

According to article n° 13 of EU Regulation 679/2016, therefore, we provide you with the following information concerning the processing of personal data:

  1. The data processing provided by you is necessary to accomplish contractual or pre-contractual commitments and fulfill legal obligations. In particular, the data will be processed for the following purposes:

  1. Supply the products / services envisaged in the contractual relationships between Phorma Mentis srl and the Customer;

  2. provide the information and / or send communications related to the service, both before and after the supply;

  3. provide for all legal accounting and tax obligations related to the contractual relationship;

For legitimate interest of Phorma Mentis srl the personal data provided will be processed also for the following purposes:

  1. send the information and / or offers on the services of Phorma Mentis srl and / or associated companies and / or subsidiaries, which may be considered of interest to the Customer, without this leading to the transfer of personal data to third parties. Phorma Mentis srl undertakes never to transfer its customers data to third parties;

  2. verify the quality of the services offered, also consider after-sales services;

  3. send commercial and / or advertising communications and information relating to their own services and initiatives;

  4. to satisfy market surveys and statistics, marketing and preferences on the services provided;

  5. credit protection.

  1. The treatments will be carried out either manually or by automated means with the aid of electronic means, and they include any operation or set of operations, such as collection, registration, organization, structuring, storage, adaptation or the modification, extraction, consultation, use, communication by transmission, comparison or interconnection, limitation, cancellation or destruction, excluding dissemination or any other form of making available.

The Data Controller has in any case adopted appropriate technical and organizational measures to protect the confidentiality, integrity and availability of the data collected. These measures have been assessed as appropriate following the assessment of all the risks - with relative severity and probability of occurring - that are incumbent on the personal data processed.

  1. The provision of data is:

- mandatory for the treatments referred to points a), b), c) above; in this case, any refusal to provide such data could result in the failure or partial execution of the contract stipulated between the parties and / or the non-continuation of the relationship.

- optional for the treatments referred to points d), e), f), g), h) above; in this case, any refusal to provide such data does not have any consequence on compliance with the contractual requirements, but may prevent you from receiving information about our services in the future and enjoy a personalized service according to your needs.

  1. The data may be / will be communicated to:

  • affiliated and / or controlled companies;

  • companies or external consultancy firms to carry out legal obligations;

  • banks and insurance companies;

  • social security institutions;

  • law firms for credit protection;

only for the purposes indicated in the point 1.

The data will not be disclosed.

Personal data will not be transferred outside the European Union and will not be subject to profiling.

  1. The personal data processed will be kept during the contractual relationship and, in case of interruption of the relationship, the period necessary to fulfill the accounting and legal obligations will be retained. The data used to develop promotional activities can be stored for this purpose if the person concerned does not request its cancellation.

  1. The data controller is:

Phorma Mentis Srl

Via Nino Bixio, 16 – 44042 Cento (Fe)

Tel. +(39) 051.903876 - This email address is being protected from spambots. You need JavaScript enabled to view it. - PEC: This email address is being protected from spambots. You need JavaScript enabled to view it.

  1. Rights of the concerned party: at any time, you may exercise your rights towards the data controller, pursuant the articles 15 ("Access rights of the data subject"), 16 ("Right of rectification"), 17 (" Right to cancel ") and 18 (" Right of processing limitation ") of the EU Regulations - which, for your convenience, we reproduce here - by directing the request to the mentioned address of the Data Controller, to the kind attention of the Data Processor for the purpose of exercising the access rights, or at the address of This email address is being protected from spambots. You need JavaScript enabled to view it.

In the same way you can withdraw your consent for the processing of data concerning you. It is also possible to propose a complaint about the processing of personal data made by the Company to the National Supervisory Authority, or to the Guarantor for the Protection of Personal Data (www.garanteprivacy.it).

EU Regulation 679/2016 art. 15-16-17-18

Art. 15 - Right of access by the data subject

  1. The data subject shall have the right to obtain from the controller confirmation as to whether or not personal data concerning him or her are being processed, and, where that is the case, access to the personal data and the following information:

  1. the purposes of the processing;

  2. the categories of personal data concerned;

  3. the recipients or categories of recipient to whom the personal data have been or will be disclosed, in particular recipients in third countries or international organisations; 

  4. where possible, the envisaged period for which the personal data will be stored, or, if not possible, the criteria used to determine that period; 

  5. the existence of the right to request from the controller rectification or erasure of personal data or restriction of processing of personal data concerning the data subject or to object to such processing;

  6. the right to lodge a complaint with a supervisory authority;

  7. where the personal data are not collected from the data subject, any available information as to their source;

  8. the existence of automated decision-making, including profiling, referred to in Article 22(1) and (4) and, at least in those cases, meaningful information about the logic involved, as well as the significance and the envisaged consequences of such processing for the data subject.

  1. Where personal data are transferred to a third country or to an international organisation, the data subject shall have the right to be informed of the appropriate safeguards pursuant to Article 46 relating to the transfer.

  2. The controller shall provide a copy of the personal data undergoing processing. For any further copies requested by the data subject, the controller may charge a reasonable fee based on administrative costs. Where the data subject makes the request by electronic means, and unless otherwise requested by the data subject, the information shall be provided in a commonly used electronic form.

  3. The right to obtain a copy referred to in paragraph 3 shall not adversely affect the rights and freedoms of others.

Art. 16 - Right to rectification

The data subject shall have the right to obtain from the controller without undue delay the rectification of inaccurate personal data concerning him or her. Taking into account the purposes of the processing, the data subject shall have the right to have incomplete personal data completed, including by means of providing a supplementary statement.

Art. 17 - Right to erasure (‘right to be forgotten’)

  1. The data subject shall have the right to obtain from the controller the erasure of personal data concerning him or her without undue delay and the controller shall have the obligation to erase personal data without undue delay where one of the following grounds applies:

    1. the personal data are no longer necessary in relation to the purposes for which they were collected or otherwise processed;

    2. the data subject withdraws consent on which the processing is based according to point (a) of Article 6(1), or point (a) of Article 9(2), and where there is no other legal ground for the processing;

    3. the data subject objects to the processing pursuant to Article 21(1) and there are no overriding legitimate grounds for the processing, or the data subject objects to the processing pursuant to Article 21(2);

    4. the personal data have been unlawfully processed;

    5. the personal data have to be erased for compliance with a legal obligation in Union or Member State law to which the controller is subject;

    6. the personal data have been collected in relation to the offer of information society services referred to in Article 8(1).

  2. Where the controller has made the personal data public and is obliged pursuant to paragraph 1 to erase the personal data, the controller, taking account of available technology and the cost of implementation, shall take reasonable steps, including technical measures, to inform controllers which are processing the personal data that the data subject has requested the erasure by such controllers of any links to, or copy or replication of, those personal data.

  3. Paragraphs 1 and 2 shall not apply to the extent that processing is necessary:

    1. for exercising the right of freedom of expression and information;

    2. for compliance with a legal obligation which requires processing by Union or Member State law to which the controller is subject or for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller;

    3. for reasons of public interest in the area of public health in accordance with points (h) and (i) of Article 9(2) as well as Article 9(3);

    4. for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes in accordance with Article 89(1) in so far as the right referred to in paragraph 1 is likely to render impossible or seriously impair the achievement of the objectives of that processing; or

    5. for the establishment, exercise or defense of legal claims.

Art. 18 – Right to restriction of processing

  1. The data subject shall have the right to obtain from the controller restriction of processing where one of the following applies:

    1. the accuracy of the personal data is contested by the data subject, for a period enabling the controller to verify the accuracy of the personal data;

    2. the processing is unlawful and the data subject opposes the erasure of the personal data and requests the restriction of their use instead;

    3. the controller no longer needs the personal data for the purposes of the processing, but they are required by the data subject for the establishment, exercise or defense of legal claims;

    4. the data subject has objected to processing pursuant to Article 21(1) pending the verification whether the legitimate grounds of the controller override those of the data subject.

  2. Where processing has been restricted under paragraph 1, such personal data shall, with the exception of storage, only be processed with the data subject’s consent or for the establishment, exercise or defense of legal claims or for the protection of the rights of another natural or legal person or for reasons of important public interest of the Union or of a Member State.

  3. A data subject who has obtained restriction of processing pursuant to paragraph 1 shall be informed by the controller before the restriction of processing is lifted.

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